Cambridge is one of the finest cities in Britain, with a heady mix of ancient charm and world-leading hi-tech industries. Based on a classic design, set in spacious grounds near the centre of Cambridge, Fitzwilliam encapsulates this rare blend of history and innovation, living up to its heraldic motto of providing 'the best of the old and the new'.

Accommodation
There are 2 types of accommodation available to us - En-suite and Standard Rooms. Every room has a direct dial telephone, data point, tea and coffee making facilities, complimentary toiletries and a delegate information pack. All bedrooms are serviced every day by the renowned Cambridge 'bedders'. The rooms are in a traditional courtyard style, overlooking peaceful attractive gardens.

The En-suite rooms are located in New Court (see map below).

These rooms have a shower, toilet and wash basin and cost £65.00 per night.

There are a small number of twin rooms available in New Court and these cost £95.00 per night per room.

The Standard Rooms have a shower and wash basin.  Toilets are available on the same floor.  The rooms are situated in Fellows Court and cost £45.00 per night.

NB:  If your travel plans mean that you will arrive in Cambridge on Friday, 27 March 2009 or if you wish to stay on Monday night, 30 March 2009, we are holding a number of rooms but would advise early booking .

Meals
All meals are provided in College from Dinner on Friday evening to Lunch on Monday. The costs of the meals are listed below.  It should be noted that although we have experienced a large percentage increase in the cost of meals it has been decided by BASEES Conference Committee to hold the cost of the meals at 2008 prices.

Costs

All delegates must pay a registration fee.

Early Registration Fee
Members Registration Fee - £65.00
Postgraduate Student Members Registration Fee - £35.00 
Non-members Registration Fee - £110.00

After 20 February 2009 the Registration fees will be:
Members Registration Fee - £85.00
Postgraduate Student Members Registration Fee - £55.00
Non-members Registration Fee - £130.00

Accommodation
Please note that Breakfast is included in the cost of your room

En-suite Room - £65.00 per night
Twin En-suite Room - £95.00 per night per room
Standard Room - £45.00 per night

Meals
Lunch @ £13.95 (available on Saturday, Sunday & Monday)
Dinner @ £16.50 (available on Friday, Saturday & Monday)
BASEES Annual Dinner @ £30.00 - This dinner takes place on Sunday evening. There will be a reception before the dinner and all wine is included in the cost of this special meal.

Daily Delegate Rate
This rate includes the following - Registration Fee, Coffee, Lunch & Tea and is only available to delegates who are NOT staying at Fitzwilliam College.  The cost is £50.00 per day (£70.00 per day if booked after 20 February 2009).

Payment
Payments will be accepted by Credit/Debit Cards (Visa/Barclays/Connect/MasterCard/Delta). There is a 2.5% surcharge on all credit card payments.

Cheques (GBP only), Bank Draft, or Bank Transfer. If you wish to send a Bank Transfer please e-mail the Conference Administrator, Tricia Ellis-Evans for full details.  It is essential to make contact before a transfer is made even if a transfer has been made in previous years.

Refund Policy
After 6 March 2009 there can be no refund for either the registration fee or accommodation.

Registration
To register for the conference you can use a Word format form or a pdf file.

Please note that the 'XXX' in the boxes on the form mean that either the accommodation or meal is NOT available on that day.  Please do NOT move these XXXs!

Any queries on the conference administration should be made to Tricia Ellis-Evans.
Her contact details are:

Telephone: +44 (0)1223 263477
Fax: +44 (0)1223 264663
E-mail: tricia@paceprojects.co.uk


Site Map

Meeting rooms and areas for general use

Auditorium
Auditorium Foyer
Bar (11)
Dining Hall (4)
De Smith Room (7)
Gaskoin Room (15)
Music Room (14)
Reddaway Room (17)
Screens (8)
Trust Room (L)
Walter Grave Room (10)
Gordon Cameron Lecture Theatre (Y)
William Thatcher Room (X)

The rooms highlighted in red will be used as meetings rooms and the rooms highlighted in green will be used as follows:

The Walter Grave Room just opposite the Dining Hall will be used as an exhibition area and coffee and tea will be served in the Screens which is the area between these two rooms. 

On arrival on Saturday you will register in the Auditorium Foyer and coffee and tea will be served here as well as in the Screens throughout the conference. The conference desk will remain open throughout the meeting to answer your questions and help in any way we can. We will be in the Auditorium for the whole of Saturday but we will be moving over to the Screens for the rest of the conference. If you arrive on either Sunday or Monday please come directly to the Screens to register.

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